(F) MEETINGS OF MEMBERS
(F.1) Calling of meetings of members by a director
A director may call a meeting of the members.
(F.2) Notice to joint members
Notice to joint members must be given to the joint member named first in the register of members.
(F.3) When notice by post or fax is given
A notice of meeting sent by post is taken to be given three days after it is posted. A notice of meeting sent by fax, or other electronic means, is taken to be given on the business day after it is sent.
(F.4) Notice of adjourned meetings
When a meeting is adjourned, new notice of the resumed meeting must be given if the meeting is adjourned for one month or more.
The quorum for a meeting of the company's members is two members and the quorum must be present at all times during the meeting.
(F.6) Chairing meetings of members
The directors may elect an individual to chair meetings of the company's members.
(F.7) Business at adjourned meetings
Only unfinished business is to be transacted at a meeting resumed after an adjournment.
(F.8) Who can appoint a proxy? (proprietary co. only)
A member of the company who is entitled to attend and cast a vote at a meeting of the company's members may appoint a person as the member's proxy to attend and vote for the member at the meeting.
(F.9) Proxy vote valid even if member dies, revokes appointment
Unless the company has received written notice of the matter before the start or resumption of the meeting at which a proxy votes, a vote cast by the proxy will be valid even if, before the proxy votes: a) the appointing member dies; or b) the member is mentally incapacitated; or c) the member revokes the proxy's appointment; or d) the member revokes the authority under which the proxy was appointed by a third party.
(F.10) How many votes a member has
At a meeting of members of the company: a) on a show of hands each member has one vote; and b) on a poll each member has one vote; and ) director's have veto
(F.11) Jointly members
If a membership is held jointly and more than one member votes in respect of that share, only the vote of the member whose name appears first in the register of members counts.
(F.12) Objection to right to vote
A challenge to a right to vote at a meeting of a company's members may only be made at the meeting and must be determined by the chair, whose decision is final.
(F.13) How voting is carried out
A resolution put to the vote at a meeting of a company's members must be decided on a show of hands unless a poll is demanded. Before a vote is taken the chair must inform the meeting whether any proxy votes have been received and how the proxy vote must be cast.
(F.14) When and how polls must be taken
A poll demanded on a matter other than the election of a chair or the question of an adjournment must be taken when and in the manner the chair directs. A poll on the election of a chair or on the question of an adjournment must be taken immediately.